Post-Traumatic IT Stress Disorder

July 13, 2010 Jenn Steele 2 comments

Post-traumatic IT stressMy last job was a circus of IT disasters.  I arrived at the company just in time to have system after system crash and various others need to be replaced (having the windows open RIGHT BEHIND the blade servers was just FUN during blizzards, I tell you…).  It seemed that nothing had been configured according to best practices, and sleep was a very scarce resource–I once pulled 5 all-nighters in 8 days, and my staff was doing the same.  Every time my phone would ring, I would flinch, my heart would start pounding, and my hands and feet would get numb.

So I changed careers.

Flash forward a while until Saturday.  My husband’s company was having some trouble with their servers.  He mentioned that things might hit the fan as a result.  Next thing I knew, I flinched, my heart started pounding, and my hands and feet got numb.  In other word, I had the same stress reaction that I used to have to IT disasters when I worked in IT.

I have to assume I’m not the only geek who has experienced this.  So I started thinking about how you might notice this in your geeks.  I came up with the following:

  • Your geeks look like they’re overreacting.  Maybe it’s a simple system hiccup, but they’re running around with their hair on fire.  That’s your first clue that the hiccup probably isn’t the first they’ve survived, and they’re afraid of worsening hiccups to come.
  • Your geeks look like they’re underreacting. My first clue that my previous company’s systems were sub-optimal should have been that the staff would brush off any minor system problems.  I call this the “hard candy shell” syndrome, where they’ve been through so many disasters that they’ve had to build an emotional wall of uncaring in order to protect their sanity.
  • Your geeks are jumpy. I personally tend to jump & shriek at loud noises, but that’s not really normal behavior.  If your geeks wince or jump at every email or phone call, you might have geeks suffering from PTITSD (post-traumatic IT stress disorder).

There are probably other signs of PTITSD.  What are some you’ve seen?

Photo courtesy of r000pert.

How to Get A Geek To Speak English

July 6, 2010 John G 1 comment

Office Person: Hey, IT guy, can you get my computer working?

Install Tech (IT) Guy: Well, what is the problem?

Office Person: I don’t know! It’s slow when I try to get to the internet.

IT Guy: (evil smile) It could be a few things…Have you cleaned out your RAM or checked to see if your cache is getting too full? Then again, it could just be that the bandwidth on your T1 connection is full and can’t handle the load of data. Run a diagnostic test, defrag your hard drive, and call me in the morning if it’s still slow…

If conversations with your IT department have gone something similar to this before then you know what is it like to be totally lost in a conversation. Geeks are geeks for a reason–they eat MBs and MHz for breakfast. Their language is full of acronyms that you and I will never fully understand. So, in a world where we all rely on IT to get through our busy schedules, what is the trick to getting geeks to speak plain English? Respect!!!

When I was working for a telecom company a few years back, I was just a young 21 yr old who was learning the ropes. The average sales rep age was over 38, so I felt a little out of place. They were talking about the old days when it all was so simple and one company did it all. Anyway, during one of those conversations a desk phone rang and the rep got a pissed look on his face. “What’s wrong?” I asked. “The $%@# IT Guy pissed off another one of my customers!” was his angry reply. We all got paid residual commissions on clients we had sold in the past. It was a great way to build a bigger paycheck. Unless, of course, there was a huge communication gap between your IT department and client.

When the install tech returned from the site visit the rep went up to him and just blasted him, calling him worthless and so on. The IT guy came back and explained how the rep had done his paperwork incorrectly, so the IT got caught between a rock and a hard place because he didn’t have the right equipment to fix the problem. The sales rep kept on blasting and the IT guy fired right back saying how lazy the sales reps were….blah, blah, blah, you can see where I’m going.

From this situation I learned a very important lesson: don’t bite the hand that feeds you (in this case the IT guy). He was responsible for keeping the service I sold up and working. The better the service, the better my paycheck. So what did I do?

During the slow period of the day I would go back to the IT room and just sit and talk and ask questions. I learned their names and personalities, and anytime a customer would call to say how nice the IT guy treated them I would always make a point to publicly praise them. After 3 months, all of my installations were done ahead of schedule and the customer was always happy. Thus, my paychecks made me VERY happy.

Geeks are people just like us. They know how to speak plain English, but if you piss them off they will be quick to drop some IT jargon on you and send you screaming.

Categories: leading geeks, sales geek

Geeks & Gag Rules

If you’re a geek leader, are you gagging your geeks?  (No, I don’t mean with your lack of showering.  That’s probably a different post.)

Geeks & Gag RulesWhat I’m asking is whether saying certain things is verboten in your department/team/company.  Are you so paranoid that a user or customer will hear someone venting and get offended–I used to work in law firms, so I’m quite familiar with the easily, ridiculously offended phenomenon–that your geeks can’t express themselves?

I ask because this creates a very unhealthy environment for customer-facing geeks.  Heck, it’s an unhealthy environment for customer-facing ANYBODY.  Why?

  • You’ll never know the score. You won’t ever know what’s actually happening with the users/customers because your geeks are so afraid of saying something negative that they clam up.
  • You have ticking time bombs. For folks in customer-facing positions, being able to blow off steam helps keep them sane and polite to the customers.  That horrible thing they were saying about the user they had to tell for the twelfth week in a row to press pound to save a voice mail message?  They’re saying it to you so that they won’t say that horrible thing to the user in week 13.
  • Morale? Meet toilet. When people feel frustrated & gagged in their jobs, they become unhappy.  This means that when they complain, they won’t just complain about the users–they’ll complain about you/the company and your stupid rules.

Obviously, I don’t think you should gag your geeks.  Letting them complain, laugh, and blow off steam makes for a healthier environment overall.  However, there are certainly some things to avoid:

  • A bitter culture. If ALL your geeks do is complain, you end up with a pretty miserable team of geeks.  Make sure you encourage positive, happy, and fun talk as well.  Keep in mind that a lot of culture starts at the top, and make sure you act & speak consistent with the culture you’re trying to create.
  • Putting things in writing. When I worked in a law firm & helped out with e-discovery projects, I was STUNNED to see what people sent to each other in email.  Encourage your geeks to vent verbally only.
  • Disrespect. Granted, your geeks won’t always respect every user or customer, but a basic respect for the people who help employ them is very important.  If there’s no baseline of respect, your users will know it during the phone calls even if the geek plays everything else by the book.  Again, this is something you can set from the top, by having a basic respect for them yourself.

This is a balancing act, so you HAVE to communicate well with your geeks and truly listen to what they’re saying.  But please trust me when I say that you don’t want to gag your geeks.

Photo courtesy of Bernardo Borghetti

Disney Characters and Dolls: Do they belong in a job interview?

Disney characters, dolls, and job interviewsI am currently in the job market and I thought I would share some fun and interesting anecdotes about interviews I have had or others have shared with me.

Last week, I was sitting on the dock of the sailing club I belong to sharing my most recent interview with some fellow sailors.  The question I got was how you would describe a relational database to a 5 year old.  Now normally I would use a card catalog and a phone book to discuss the difference between a relational and flat file database, but the question was for a 5 year old.  This question was tough because 5 year olds do not know how to read or do basic math.  So I thought about my four year old niece and realized that I could use her collection of dolls as an example.  Dolls have various parts that can be categorized.  My niece has various uses for her dolls such as dolls that stay at home, dolls that travel and dolls that can go in the bath tub.  I then needed some place to store the dolls and their parts, so I included places like her doll trunk, her baby carriage and various other storage compartments.  I realized as I started breaking this all down that maybe my nephew’s train set might be a better example, but ultimately, can a 5-year-old really understand a relational database?  I am not sure of that answer, but I guess they wanted to see if I could explain things in a simplistic way.

As I was describing this rendition of my interview question, my fellow sailors agreed I did the best I could with what I had.  They then began telling me about interview questions they faced.  My favorite was, “If you were one of the 7 dwarfs, what dwarf would you be?”  I realized at this point I would have to try to remember the 7 dwarfs: Sleepy, Dopey, Happy, Doc, Bashful, Grumpy and Sneezy.  When we all sat there on a sunny afternoon we realized that many of the 7 dwarves do not portray qualities you want a potential hiring manager to think about.  So given the choices, what dwarf would you be?  And more importantly, what does this information tell you about a potential job candidate?   That they can remember the names of 7 Disney characters? And know that only two, Happy and Doc, and maybe a third, Bashful, display characteristics of a positive employee?

The next question we discussed was, “Where do you want to be in the next 5 years? “ Now of course this is a typical interview question, but the discussion on the dock went to the current economy and whether this is really a fair question?  Currently, many companies are laying off good people, or cutting salaries and budgets and a career path is something we as professionals all want to strive for, but is that a luxury that must be put on hold until our employers become more stable?  Can managers expect our current and future employees to expect to climb the corporate latter as the latter is continuously shrinking and as rungs are being knocked off the frame? I think we can, but I think we may need to redefine the latter.  Career paths will be changing over the next couple of years as companies struggle to make sense of this new economy and we as managers need to recognize a new way to motivate employees.

So what does make a good interview question?  My colleagues on the dock had a lot to say about this as well.  First there was some disagreement about how many interviews and how long they should last.  One person suggested, bring someone in for a whole day and let them meet with everyone all at once.  I like this idea in terms of commuting, but as we all know scheduling such an event can be tricky.  Another person suggested planning the interview process like a project.  I also like this idea, because you can as a team decide who will ask what and then come together to get the whole picture of the person.  Ultimately what we all agreed is that in this new economy the old questions and the old ways don’t necessarily make sense anymore and if you are blessed with the ability to hire someone new everyone agreed that some thought about the process and the questions needs to be considered.  Go ahead and think outside the box, come up with new questions, but try to make them relevant to the job, the team and the economy

Photo courtesy of Loren Javier.

The Learning Curve

June 14, 2010 Mark Wingrove 1 comment

How do geeks learnAs a geek I’m often asked, “How do you know this stuff?”

Well, there’s no magic bullet, we (geeks) do not have inherent knowledge of technology. We didn’t simply wake up one morning and build a network, or repair a server. A good system engineer will need to be an excellent troubleshooter, this skill, like art, can be cultivated and groomed, but is very difficult (if not impossible) to learn. Like art, you’ve either got it, or you don’t.

The journey to becoming a good system administrator / engineer (i.e. geek) will require all forms of learning. Traditional methods include; reading, classroom instruction, seminars, and most important hands-on experience. Non traditional methods are (CIO’s, Directors, and the like cover your ears) system failures, crisis and emergency repairs.

Let’s start with the easy stuff, traditional learning. Reading is essential to learning technology. Yes, it’s arduous, and the three inch thick IT books (replaced by gigantic PDF’s) are about as exciting to read, as your mortgage papers, and usually written as well. Fear not, it’s rare that it will be necessary to read one of these monsters from cover to cover. Read the first chapter or two, skim through the rest and add it to your library to use as a reference as needed (and you will need it). The point here is that unless you’re a true genius, you can’t retain all of that information anyhow, understand the concepts, and refer to it as needed for the detailed information and procedures. Classroom instruction will have higher learning retention than reading (at least it does for me). The reason for the higher retention is the hands on experience most classrooms provide. The triple play of lecture, reading and doing, drives the lesson home. Seminars are good resources to discover what’s available, and to keep up with the new technologies, products and trends. The seminar will rarely teach you how to use or implement the new technology, but only serve as an introduction.

There are two ways to retain 100% of your knowledge: repetition and crisis. I certainly don’t recommend causing a crisis as a learning tool, but if you’re in IT long enough, crisis will find you, and you will never forget the solution. A crisis forces you out of your comfort zone, requires you to dig deep, and implement a solution in minutes or hours, not weeks and months. This rapid problem solving and the associated stress will set the knowledge firmly into your grey matter.

Did you know that Microsoft clusters rely on the disk signature in the MBR (master boot record) to mount the drives? I do. How did I learn this, well it wasn’t in any book I read, or covered in during my clustering class, I learned this one the hard way.  After an otherwise successful SAN migration none of the clustered servers would come online. The event log said that the disk could not be found, but the disks were mounted and accessible to the nodes, this didn’t make sense. An hour or so of combing the internet reveiled the solution. Using DISKPART it’s possible to edit the disk signature. Fortunately the signatures it was looking for were listed in the error messages, and after all of the signatures were updated; the clusters came online to the great relief of my boss and myself. I will forever remember the relationship of disk signatures and cluster volumes, I’m now what some would call, an expert.

These catastrophic events can also make or break a career in IT, did you attack the problem head on, and deliver a solution, or did you pee your pants.  The best IT professionals, have done their homework, learned their lessons, and most importantly (but hopefully not often) can work under the enormous stress of a crisis and apply their knowledge.

That’s how I know this stuff.

Photo courtesy of Seth Sawyers.

Categories: about, true geek

On Self-Assessment & Celebration

June 7, 2010 Jenn Steele 2 comments

On Self-Assessment & CelebrationRecently, I had to complete a self-assessment.  I hate self-assessments.  I always discover that I have this weird brain dichotomy, where I somehow think that I’m pretty awesome and yet completely suck at the same time.  So I have to wonder if my self-assessment reads as somewhat schizophrenic to the folks that read it. In any case, filling it out completely depressed me, because all I really remember about the comments I made is how many areas I need to improve.  Bleh.

I have to wonder if I’m not alone, and if this might especially apply to geeks.  I’ve noticed that most geeks have a knack for focusing on the negative.  It’s like they take anything positive as a given, and only focus on the negative aspects of the situation.  (Gee,  no wonder IT & Engineering Departments can be just full of sunshine and light, eh?)

Most of my geeks (when I led geeks) tended to focus on what they did wrong rather than what they did right.  (I have to wonder if our parents’ tendencies to focus on bringing up the B in handwriting rather than celebrating our As in everything else contributed to this.)  Despite these somewhat dour tendencies, as a leader I usually tried to mention and occasionally celebrate the things that went right (if only to preserve departmental sanity sometimes.  Well, my sanity sometimes.  Oh, never mind.).

It strikes me that I would have had a happier weekend if I had treated my self-assessment as an opportunity to celebrate my strengths rather than mourn my weaknesses.  Oh, sure, I undoubtedly have some GIANT blind spots for some of my weaknesses.  But those are probably balanced with some giant blind spots for some of my strengths.  Perhaps I’ll try that next time I have to do a self-assessment and party instead of pout.

Photo courtesy of boxercab.

Categories: about, leading geeks

Introduction: John Guidroz

June 4, 2010 John G Leave a comment

John Guidroz's old macJohn Guidroz is a naturally born salesman that has used the application of IT to support a very successful career in both the Telecom and Healthcare Industries. When he was a kid his dad got a Apple computer in 1986, the Apple IIGS, and he was hooked. Over the next 20 years, he had a fascination with technology and how it can make our personal and business life more efficient. In sales he used the help of his IT staff and internet knowledge to help lower prospecting time while increasing sales. Every salespersons dream

Having a good partnership with your IT staff and knowing the proper way to lead them can help many companies with a heavy IT interaction improve their sales process. Of this he is sure.

Image courtesy of blakespot.

Categories: about, sales geek

Introduction: Kate Fontanella

June 1, 2010 Kate Fontanella 1 comment

Kate Fontanella loves sailingKate Fontanella has a passion for training and facilitating adults to gain the skills they need to grow professionally. She is currently looking for a position as training professional.  She has most recently worked developing a training program for EMC for an Oracle Reporting tool called OBIEE.  For this project she developed an online training program to prepare both managers and staff to change how they work with the data and report on the information.  Prior to this contract position Kate worked as the CRM Manager at Ropes & Gray LLP and the ILTA InterAction Peer Group Vice President.  Kate was been with the firm for over a year and worked to improve automation and user adoption.  At her previous firm’s Kate started from the systems initial roll out to a more sophisticated plan to get it integrated into the business development process for attorneys.

Kate has worked with several law firms throughout the Boston area on various software implementations and training projects. She holds an MBA with a concentration in Marketing and Human Resources from Clark University.

Kate is also an avid sailor and in the summer you will find her on the Charles River most nights after work.

Image courtesy of Extra Medium.

Categories: TV Geek, about

Introduction: Mark Wingrove

May 27, 2010 Mark Wingrove 1 comment

Editor’s note: Mark is our “true geek”, who will largely be blogging about actual geeky stuff. He has had the (mis?)fortune of working for Jenn at a previous job.

The True GeekAccomplished IT professional with a 10-year track record of successful technology management, and administration within various industries. I found my way into the IT world by way of geology. Yes, rocks. While studying geology, I was heavily involved in geographic information systems (GIS). GIS is computer mapping and modeling in the areas of earth science. With my computer background attained as a side effect of my dealing with GIS, I found myself working mostly with the IT department at my first job out of college, even though I was hired as an environmental chemist.

This being my first attempt into blogging, or any form of public communication, I enter with great enthusiasm and trepidation.

My reluctance (and fear) of writing was instilled at an early age. The first poor grade I ever received was for penmanship in the fifth grade. This compounded my aversion to writing, and I avoided it at all costs. For my part, if practice makes perfect, than the lack of practice… well, let’s just say my last bad grade wasn’t in the fifth grade. So, I use this blog to gain the practice I should have gotten so many years ago, and also to share some knowledge and lessons I’ve learned along the way.

Photo courtesy of johnmuk.

Categories: about, true geek

Re-introduction: Jenn Steele

Jenn Steele, a sister, and a nieceOnce upon a time, I was a Leader of Geeks.  I was the head of IT at two different Boston-based law firms, and was absolutely passionate about leadership.  Then I started getting more involved with social media & blogging via the International Legal Technology Association (ILTA), and fell in love with the internet.  So around the time that I was Social Networking Coordinator for the ILTA 2009 conference, I was talking HubSpot into hiring me as an Inbound Marketing Consultant.  For the first time in seven years, I was an individual contributor.

I really NEEDED to be an individual contributor, since I had really burned out at my previous job (think technology hell.  Then multiply that by 7 and get less sleep.  Yeah, that.).   After an extended brain/blog hiatus, I’m ready to talk about leadership again, so I’ll be blogging under my same old Leading Geeks persona.

I live in Waltham, Mass. with my husband and utter lack of any other living things (pets, plants, children, etc.). My hobbies include fine wine, single malt scotch, physical fitness, science fiction television, and epic fantasy novels. I have an obsession with figuring out what motivates people, and tend to concentrate on scientists and technologists. I have a severe Blackberry addiction with no plans for rehab any time soon, much to my husband’s chagrin (although I did take it off vibrate mode and now only check it every 20-30 minutes or so while at home).

Words that have been used to describe me include:

  • Refreshing
  • Straightforward
  • Honest
  • Intimidating
  • Inspirational
  • Odd
  • Funny
  • Intelligent
  • Blunt
  • Perceptive
  • Weird

And that’s about it.  Nice to re-meet you, and I’m looking forward to blogging on this new Leading Geeks!

Categories: about, leading geeks